1. Reduce Costs:
One of the biggest problems faced by many businesses, big and small, is the loss of resources towards their employee’s personal purposes. There are many people who use their office resources like telephone, printers and fax machines for their personal use in order to save themselves the expense. But, this leads to a huge cost to the company and you have the right to restrict this expense. Installing print management software can help you effectively stop the use of your office printer for personal use by your employees.

2. Increase Productivity:
It is a known fact that when employees indulge in personal affairs during office hours, their productivity is bound to suffer. Many offices find that their employees spend hours surfing the net, forwarding emails and print personal documents. You can help increase the productivity of your work force by curbing their use of office resources for personal uses. When employees find that the organization does not tolerate wastefulness, whether in terms of time or resources, their productivity usually sees a spike.

3. Instill Discipline:
It is important to instill company values in each and every employee. It is also important to maintain strict discipline within your workforce. If some members of your team are known to be wasteful in their use of time as well as company resources, it is bound to have an impact on the rest of your employees. Using print management software can help you instill a sense of discipline and responsibility within your work force.

At home

1. Keep an eye on children. I’m not talking about invading privacy, but there should be a certain level of surveillance because kids are not aware of online dangers and can easily post private information over the Internet or sharing it to friends they meet online.
2. Social networks are the second reason why I consider monitoring a “must do”. Have you ever asked if your child has a profile on one of this networks and what’s doing online? Recently more and more teens are caught posting improper photos of themselves over the Internet. Can you imagine your child doing the same?
3. Your computer freezes periodically. The way your wife / husband or child is using technology might give you head aches. If you periodically need to clean your home system of spyware, adware and occasionally, other forms of malware it’s clear that someone is using the computer in an improper way. And God knows what websites are being viewed.
   

At work

4. For justification in front of your boss. If your colleague had made a bad joke in a bad moment and you need a justification, than a log file with your activity might help you.
5. Backup your work. Even if it’s difficult to believe it, a key logger might help you to recover your work in case you have deleted it or lost it. For example, once while I was writing a document, my MS Word frozen (it was not set to auto -save) and my whole work was doomed.
6. Maximize productivity. If your job means working on computer, it’s difficult to remain focus for 8 hours. In most cases we are interrupted from our work by a friend sending us a funny joke, by friend’s tweets and stumble toolbar. A detailed analyze at the end of the day, based on reports provided by the key logger will show you how productivity you were or how much time you spend online.
   

If you share computer with others

7. Just because you share computer with others. If I own the computer and some friends need to use it I would tell them that my computer is monitored and no improper activities are allowed.
8. To see who had modified/deleted a specific file. If you have multiple accounts you can see which user has deleted or modified a specific file if no one recognizes this.
9. Printer usage abuse. If your toner is over again and none of your friends admit that has used the printer, than you can take a look at the printer usage report and see which one is lying.

I’m sure that you will find many other good reasons to use a key logger and I would like you to list them in the comments. Also if some of you had unpleasant events in regard to key logger usages please let us know your situation in the comment section.